Privacy Policy

1. Introduction

Writesimpli ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, process, and share your personal information when you use our platform, and informs you about your privacy rights and how the law protects you.

This policy applies to all information collected through our website at writesimpli.com, related services, sales, marketing, and events. Please read this privacy policy carefully before using our services.

2. Data Controller

Writesimpli is the data controller and responsible for your personal data. We have appointed a Data Protection Officer (DPO) who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the DPO using the details set out below:

Data Protection Officer
Writesimpli
Email: privacy@writesimpli.com

You have the right to make a complaint at any time to your local supervisory authority for data protection issues. However, we would appreciate the chance to deal with your concerns before you approach the authority, so please contact us in the first instance.

3. The Data We Collect

Personal data refers to any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We collect only the minimum amount of information needed to provide our service. Here's what we collect and why:

Account Information: Your username, email, and password - Purpose: To create and manage your account, authenticate your identity, and contact you about your account.
Profile Information: Optional bio - Purpose: To allow you to share information about yourself with other users. Note: Our user profiles are intentionally minimal.
Content You Create: Posts, comments, and any media you upload - Purpose: To display the content you create and share on the platform, including any affiliate links you may include for monetization.
Subscription Information: Payment details and plan selection - Purpose: To process payments and provide access to the subscription features you've purchased.
Usage Information: How you interact with our service - Purpose: To improve our platform and provide a better user experience.
Communications: Messages between you and Writesimpli - Purpose: To respond to your inquiries and provide support.

We also collect Aggregated Data (statistical data that doesn't identify you personally) to analyze platform usage and improve our services.

What We Don't Collect: We do not collect or require:

Geographic or location data
Special categories of personal data (race, ethnicity, religious beliefs, etc.)
Biometric data
Information about criminal convictions

Limited Data Usage: Your personal data will not be used for any purposes other than those explicitly stated above. We do not sell your personal data to third parties. Your data is used solely for providing and improving our services and will not be shared with external entities except as described in this policy.

4. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

To register you as a new user and manage your account
To provide and maintain our service, including to monitor the usage of our service
To manage your subscription, process payments, and provide customer support
To enable you to create, publish, and share content
To personalize your experience and provide AI-powered writing assistance
To enable social features such as following other users, commenting, and giving "bravos"
To communicate with you about service updates, new features, and promotional offers
To provide analytics and improve our services
To detect, prevent and address technical issues, security breaches, and fraudulent activities
To comply with legal obligations

We have set out below a more detailed description of the ways we use your personal data and the legal bases we rely on to do so:

Purpose/Activity	Type of Data	Legal Basis for Processing
To register you as a new customer	Identity, Contact, Account	Performance of a contract with you
To process and deliver the service including: managing payments, fees and charges, collecting money owed to us	Identity, Contact, Account, Financial, Transaction, Marketing and Communications	Performance of a contract with you; Necessary for our legitimate interests (to recover debts due to us)
To enable content creation, publish, and share functionality	Identity, Profile, Content	Performance of a contract with you; Necessary for our legitimate interests
To provide AI-powered writing assistance	Content, Usage	Performance of a contract with you; Consent
To manage our relationship with you	Identity, Contact, Profile, Marketing and Communications	Performance of a contract with you; Necessary to comply with a legal obligation; Necessary for our legitimate interests

5. Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we must have a legal basis for processing your personal data. We rely on the following legal bases:

Consent: Where you have given us explicit consent to process your data for a specific purpose.
Contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
Legal Obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.
Legitimate Interests: Where processing is necessary for the purposes of legitimate interests pursued by us or a third party, except where such interests are overridden by your interests or fundamental rights and freedoms.

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so.

6. Data Sharing

We may share your personal data with the following categories of recipients:

Service Providers: We may share your data with third-party service providers who perform services on our behalf, such as payment processing, data analysis, email delivery, hosting services, customer service, and marketing support.
AI Technology Partners: To provide AI-powered writing assistance, we may share your content data with AI technology partners like OpenAI. These partners are bound by strict data processing agreements.
Business Partners: We may share your information with our business partners to offer you certain products, services, or promotions.
Other Platform Users: When you publish content as public, other users will be able to view your profile information and content.
Legal Authorities: We may disclose your information where required to do so by law or in response to valid requests by public authorities.
Business Transfers: In connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

7. International Transfers

We may process, store, and transfer your personal data in countries outside your country of residence, including the United States, which may have data protection laws that are different from the laws of your country.

Whenever we transfer your personal data out of the European Economic Area (EEA), we ensure a similar degree of protection is afforded to it by implementing at least one of the following safeguards:

Transfers to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
Transfers subject to specific contracts approved by the European Commission which give personal data the same protection it has in Europe (Standard Contractual Clauses).
Transfers to organizations that are part of the EU-US Privacy Shield (where applicable).

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

8. Data Security

We have implemented appropriate technical and organizational security measures to protect your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. These measures include:

Encryption of personal data in transit and at rest
Regular security assessments and penetration testing
Strict access controls and authentication procedures
Regular system backups and disaster recovery plans
Employee training on data protection and confidentiality

We limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

9. Data Retention

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider:

The amount, nature, and sensitivity of the personal data
The potential risk of harm from unauthorized use or disclosure of your personal data
The purposes for which we process your personal data
Whether we can achieve those purposes through other means
The applicable legal, regulatory, tax, accounting, or other requirements

In some circumstances, you can ask us to delete your data (see Your Legal Rights below). In some circumstances, we may anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

10. Your Legal Rights

Under certain data protection laws, you have specific rights concerning your personal data. Under the GDPR, these include:

Right to be informed about how your personal data is used.
Right of access to your personal data.
Right to rectification if your personal data is inaccurate or incomplete.
Right to erasure (the "right to be forgotten") in certain circumstances.
Right to restrict processing in certain circumstances.
Right to data portability, allowing you to obtain and reuse your personal data for your own purposes.
Right to object to processing based on legitimate interests, direct marketing, or for research and statistics.
Rights related to automated decision-making and profiling, including the right not to be subject to decisions based solely on automated processing that produce legal or similarly significant effects.

If you wish to exercise any of these rights, please contact our Data Protection Officer at privacy@writesimpli.com. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

11. Cookies and Tracking

We use cookies and similar tracking technologies to track activity on our platform and store certain information. Cookies are files with a small amount of data which may include a unique anonymous identifier.

We use the following types of cookies:

Essential cookies: Necessary for the website to function properly.
Preference cookies: Enable the website to remember information that changes the way the website behaves or looks.
Statistics cookies: Help us understand how visitors interact with the website by collecting and reporting information anonymously.
Marketing cookies: Used to track visitors across websites to enable publishers to display relevant and engaging advertisements.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our platform.

Our cookie banner allows you to accept or decline non-essential cookies when you first visit our website. You can also change your cookie preferences at any time through our Cookie Settings in the footer of our website.

12. Children's Privacy

Our platform is not intended for children under the age of 16, and we do not knowingly collect personal data from children under 16. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from children without verification of parental consent, we take steps to remove that information from our servers.

13. Changes to This Policy

We may update our privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the "Last updated" date at the top of this policy.

We will let you know via email and/or a prominent notice on our platform, prior to the change becoming effective and update the "Last updated" date at the top of this privacy policy.

You are advised to review this privacy policy periodically for any changes. Changes to this privacy policy are effective when they are posted on this page.

14. Affiliate Links and Monetization

Writesimpli allows users to include affiliate links in their content that may generate commissions or other forms of compensation. This section explains how we handle such content and the privacy implications:

User Responsibility: Users who include affiliate links in their content are solely responsible for complying with all applicable disclosure requirements, including those set by the Federal Trade Commission (FTC) in the United States or equivalent regulatory bodies in other jurisdictions.
Disclosure Requirements: Users must clearly disclose to readers when their content includes affiliate links (e.g., "This post contains affiliate links" or "Some links in this article are affiliate links, which means I may earn a commission if you make a purchase").
Data Collection: When readers click on affiliate links in user content, third-party affiliates may collect certain data from those readers according to their own privacy policies. Writesimpli does not have control over this data collection.
Platform Position: Writesimpli does not endorse any products or services promoted through affiliate links and does not participate in or receive any portion of commissions generated through user-posted affiliate links unless explicitly stated otherwise.
Tracking and Analytics: We may collect anonymized data about interaction with affiliate links solely for the purpose of analyzing platform usage patterns, but we do not track individual user behavior with respect to affiliate link engagement beyond standard usage metrics.

We encourage all users to read the privacy policies of any affiliate programs they participate in to understand how their data and their readers' data may be used when engaging with affiliate links.

15. Contact Us

If you have any questions about this privacy policy or our privacy practices, please contact our Data Protection Officer: